Plan the school year, not the spreadsheet.
Every event of the year — owners, deadlines, and accountability already wired in. So the year stops living in one person’s head.
Free through September 30, 2027. No credit card.
- FERPA-aligned by design
- Per-school data isolation
- DPA on request
See it in action
Your first day back, already handled — narrated, captions on the player. 1:38.
Want the whole loop, setup to first day? Watch the full walkthrough.
Not another blank workspace.
Drop the event on a date and the lead-up back-fills itself. Here's the shape of the six heaviest playbooks — counts published on each card, so you can check our work.
50 tasks
first task fires 33 weeks out · owners preassigned
29 tasks
first task fires 5 weeks out · owners preassigned
38 tasks
first task fires 7 weeks out · owners preassigned
20 tasks
first task fires 4 weeks out · owners preassigned
Don’t see yours? support@bellplan.app — we build new playbooks with the schools that need them, usually inside a week.
AHERA. NSLP. IDEA timelines. Title I.
Already on the calendar, already assigned.
The federally mandated year is filed into your calendar before you sign in — each deadline lands with its lead-up work attached and an owner on point. Nobody has to remember.
- AugNSLP verification opensFront office
- SepFire drill 1 of 10 · monthlyCustodial
- OctTitle I plan due to districtLeadership
- NovIDEA annual review cycleCounseling
- Dec
- JanCRDC data windowFront office
- FebAHERA 6-month surveillanceFacilities
- MarTitle I evidence collectionLeadership
- Apr
- MayNSLP verification reportFront office
- JunIDEA timeline audit closeCounseling
Federal baseline: 100% preloaded. State-specific additions vary — we add your state’s on the setup call.
The year survives turnover.
When the office manager retires, the work re-routes to the role, not the name — and whoever holds the role next inherits the year.
The principal sees what's blocked — and nothing else.
Day 1 opens on the Today view: the four things that need a decision, sorted by what's blocked, with the department on point already attached.
- Opens on the morning's decisions, not a general task inbox
- Blocked work surfaces before it becomes Friday’s emergency
How BellPlan compares.
School operations doesn't fit neatly into project management tools, calendars, or wikis. Here's what each alternative does, and where it falls short for K-12.
Spreadsheet
Asana / Monday
Airtable / Notion
BellPlan
Knows what “Back-to-School Night” is
You teach it, every year, by hand.
No — it starts empty.
You can build it. Most don't.
Yes — six K-12 bundles, written by admins.
“Our district already pays for PowerSchool”
PowerSchool knows who's enrolled. The sheet still runs the year.
No PowerSchool connection.
A sync somebody has to build.
Keep it. PowerSchool is the system of record. BellPlan is the system of action — it knows the fire drill is due.
Cost for a 600-student school
Free, plus the hours someone spends maintaining it.
$2,500+/yr at the seat count needed.
$2,200+/yr, plus the build.
$899/yr founding rate. $1,499/yr Standard. Published, no sales call.
Routes work to the right department
By email, by hand, by tab.
Yes, if you assign every task by name.
With the right view, yes. After setup.
Yes — tasks ship with a role baked in.
What the principal opens at 7:30am
Yesterday's tab.
A general task inbox, not built for schools.
A dashboard somebody built once.
The Today view, built for that moment.
Setup time before it's useful
Inherited — ~6 hours of cleanup.
2-4 weeks of template building.
4-8 weeks of building views and automations.
Same afternoon. 15-minute onboarding call.
Not every school needs BellPlan — if the spreadsheet is working for your year, keep it.
Live before the first bell.
There is no setup project. The year is already built when you sign in.
Pick your playbook.
Elementary, middle, or high — six starters, K-12.
Your year appears.
The full year, owners attached, August to June — with nothing to type in.
Review. Hide what's not yours.
Month by month, three buttons per row. The cycle math holds.
Live before the first bell.
At 7:31 AM, the Today view runs the morning.
Bring the spreadsheet. We'll do the rest.
You don't need time to switch. You need 15 minutes — we port last year's spreadsheet onto BellPlan on the call, while you watch.
| Event | When | Who |
|---|---|---|
| Back to School night | Sept?? | ask Maria |
| graduation stuff | #REF! | Dave (left?) |
| fire drills (see tab 4) | monthly? | custodian |
| Testing week | March | TBD |
- Aug25 events
- Sep34 events
- Oct33 events
- Nov17 events
- Dec12 events
- Jan24 events
- Feb17 events
- Mar20 events
- Apr17 events
- May22 events
- Jun12 events
- Jul10 events
Ready?
Start with the year already built.
We’ll port last year’s spreadsheet onto BellPlan for you, on the call.
Free through September 30, 2027. No credit card.
Small U.S.-based team. Every email reaches a real person.